Source: NASA OIG Audit IG-21-006 (Dec 2020) · HMMS Discovery Workbook v1 · Combined Implementation Plan Framework v2.0 only.
Program Overview
Hazardous Material Management System
Glenn Research Center · Cleveland, OH
Target Go-Live: Week of Sept 14, 2026
Sponsor: Larry Sivic, Associate Director
Decisions Blocked
5
Require sponsor action before config can begin
Critical Path Items
7
Risk of 60-day delay if not addressed now
Open Risks
8
6 of 8 have active mitigations in place
Days to Tiger Team
~88
Tentative onsite: week of Sept 14, 2026
Why HMMS Exists
The NASA OIG's December 2020 audit (IG-21-006) found hazardous materials were not managed uniformly Agency-wide. At one Center, 25% of a 100-item inventory sample could not be located. The OIG issued 8 recommendations including a direct mandate for an Agency-wide lifecycle tracking system. HMMS is the corrective action. Continued delay keeps NASA GRC exposed under EPCRA, OSHA 29 CFR 1910.1200, and RCRA, where federal employees are personally liable for criminal violations.
What Success Looks Like
Tiger Team demobilizes when: ≥95% of designated personnel complete HMMS training · ≥90% of hazardous materials are barcoded and logged · compliance reports are successfully generated · NASA GRC leadership formally signs off.
System: Hosted in DLA Azure Government enclave (IL5, ATO/RMF compliant). PIV card authentication. No day-one purchasing integration — manual flat-file is interim. Legacy Oracle/ColdFusion CMS to be retired.
System: Hosted in DLA Azure Government enclave (IL5, ATO/RMF compliant). PIV card authentication. No day-one purchasing integration — manual flat-file is interim. Legacy Oracle/ColdFusion CMS to be retired.
Sponsor Action Required
Decisions Required
Each item is blocked without executive direction. Deferral delays configuration start.
1
Confirm Overall HMMS Implementation Lead
Luz or Steve Herron — not yet confirmed. Fragmented authority creates decision paralysis across all workstreams. Must be named before any module configuration begins.
OwnerLarry Sivic / Steve Herron
Immediate
Immediate
2
Authorize NDA for Data Dictionary Release
Larry Sivic requested architecture, integration, and data dictionary briefing. NDA must be executed before Sphera can release table structures. Blocks the architecture meeting.
OwnerLarry Sivic's Office
Before Arch. Mtg
Before Arch. Mtg
3
Activate HMMS Authorization (AUL) Workflow at Go-Live?
Determines whether Environmental, Safety, IH, and Logistics review and approval routing is configured into HMMS from day one, or deferred to a later phase. Directly affects configuration scope.
OwnerSite Working Group
Before Config Start
Before Config Start
4
Define Issue Model
Materials issued to: employees, lockers, or locations? Determines how users and employees are configured in HMMS and drives training design for all end users.
OwnerSite Working Group
Before User Setup
Before User Setup
5
Consumer-Use Product Inclusion Rule
Define the criteria for including or excluding minor consumer-use products. Directly sets inventory scope and onsite workload for the fence-to-fence inventory.
OwnerSite Working Group
Before Inventory
Before Inventory
Working-Level Action Items
Critical Path
Failure to complete these before Tiger Team arrival can delay implementation by up to 60 days.
| Item | Owner | Due | Status |
|---|---|---|---|
| Extract & submit SDS list from Oracle CMSChemical name, manufacturer, SDS #, revision date | Lisa Ramsey / Frank / Benjamin | ASAP | Open |
| Submit updated HazMat inventory listSize, unit, quantity, location, barcode bridge | Site Materials SMEs | ASAP | Open |
| Submit all Static Data Migration spreadsheetsBuildings, zones, issue points, employees, waste profiles, users | Site Leads | 60 days pre-onsite | Open |
| Resolve scanner / hardware standardHoneywell EOL; Class I Div 2 areas require intrinsically safe devices | Harry Stein / OCIO | June 17 Meeting | Decision Gate |
| Build stage sandbox with sample dataOne issue point, one shop, sample SDS for champion demos | Kylan / Sphera | Before Site Visit | Open |
| Submit all AMPS/NAMS account access requestsRequires supervisor + Protective Services approval chain | Harry / Site Users | ASAP | Open |
| Complete HazWOPER training for relevant personnelMust complete before onsite HMMS activities begin | Lisa Ramsey / Anna Morgan | Sept 3, 2026 | Needs Confirmation |
Risk Register
Key Risks
Ranked by combined likelihood x impact. 6 of 8 have mitigations in place.
| Risk | Likelihood | Impact | Mitigation |
|---|---|---|---|
| Pre-implementation data submitted lateSDS list, inventory, static data — up to 60-day delay if missed | High | Critical | ✓ Hard deadlines + NASA PM audit trigger |
| Governance not confirmedHMMS lead, module leads, AUL review group all unresolved | High | High | ✓ Escalation path to Larry Sivic identified |
| Scanner / hardware standard unresolvedHoneywell EOL; Class I Div 2 needs intrinsically safe devices | Medium | High | ⚠ June 17 meeting is gate — no fallback documented yet |
| Stage environment has skeleton data onlyChampions can't visualize future state; risks buy-in and training readiness | Medium | High | ✓ Action assigned to Kylan/Sphera before site visit |
| Key waste SME unavailable week of Sept 7John Bonar (manifest/profile) — critical waste module dependency | Known | High | ✓ Avoid scheduling waste config that week; backups named |
| End-user resistance to changePersonnel accustomed to Oracle CMS; change management not yet activated | Medium | High | ✓ Change champions + Larry Sivic visible sponsorship |
| IT / cybersecurity access delaysNAMS account creation requires supervisor + Protective Services approval | Medium | Medium | ✓ Early AMPS submission; Burke & Gullett engaged |
| Site unprepared at Tiger Team arrivalBadging, IT, PPE, and data not complete on arrival day | Medium | High | ✓ 90-day pre-arrival checklist + NASA PM audit enforcement |
Program Timeline
Key Milestones
Pre-onsite through 90-day post-implementation support
ASAP — Now
SDS list & inventory list submitted from Oracle CMS
Critical path — gates all data preload and configuration work
Week of June 15 (preferred Mon–Wed)
Architecture meeting with Larry Sivic
Hosting, security, integrations, data dictionary. NDA required first.
June 17, 2026
Scanner / hardware decision meeting
Intrinsically safe devices, Honeywell EOL, barcode standard finalized
Before Site Visit
Stage sandbox populated with sample data
One issue point, one shop, sample SDS for champion demonstrations
~Aug 15 (30 days pre-onsite)
Brown-Out begins
No new SDS or chemical entries in legacy Oracle CMS system
~Aug 31 (14 days pre-onsite)
Black-Out begins
All new entries go into HMMS only; legacy system frozen
September 3, 2026
HazWOPER training completion deadline
All relevant personnel trained before onsite HMMS activities begin
Week of September 14, 2026 (Tentative)
Tiger Team On-Site — Day 1 Kickoff
War room setup, system validation, site walkthrough, team in-brief
Week 2 On-Site
Fence-to-Fence Inventory & Barcoding
All designated areas: storage, labs, shops, waste sites. 90%+ barcoded.
Week 3 On-Site
HMMS 101 Training & Mock Reporting
All user groups. 95%+ proficiency required before Tiger Team sign-off.
Post Go-Live: 30 Days
Weekly virtual check-ins & helpdesk support
SCN ticketing, issue resolution, data integrity monitoring
Post Go-Live: 90 Days
Monthly data integrity audits
Corrective actions, NASA HQ lessons-learned sharing, feedback loop
Full Deliverables List
Program Deliverables
All 10 required for Tiger Team demobilization and formal sign-off
| # | Deliverable | Status |
|---|---|---|
| 1 | Site Profile & Governance StructureAll named leads confirmed: HazMat, Waste, Environmental, IH, Safety, Logistics, OCIO | Partial |
| 2 | Complete Static Data PackageSDS, inventory, employees, buildings, zones, issue points, waste profiles, users | Open |
| 3 | Stage / Sandbox EnvironmentSample data loaded for champion review and training prep | Open |
| 4 | Workflow Crosswalk & Local HMMS SOPAll 9 lifecycle stages: procurement to disposal to reporting | Partial |
| 5 | HMMS Configuration BuildLocation hierarchy, user model, AUL workflow, waste module, barcode/scanner setup | Open — awaiting decisions |
| 6 | Fence-to-Fence Inventory (90%+ barcoded)All designated areas: storage, shops, labs, waste sites | Not Started |
| 7 | Role-Based Training95%+ proficiency; training records, job aids, SOPs delivered | Not Started |
| 8 | Compliance Reporting ActivatedJasperSoft dashboards, scheduled reports, EPCRA/RCRA/TRI validated | Not Started |
| 9 | Formal Go-Live Sign-Off & Tiger Team DemobilizationFinal walkthrough, stress test, NASA GRC leadership signature | Not Started |
| 10 | Legacy Oracle CMS Retirement PlanSystems to retire documented; data retention requirements confirmed | Open |
Reference
Key Contacts
Tiger Team and NASA GRC stakeholders
Executive & Program Leadership
Larry Sivic
NASA GRC
Associate Director. Executive Sponsor. Requested architecture, integration & financial process briefings.
Executive Sponsor
David Liu
NASA EMD
HMMS Program Manager · 202.981.3554 · david.liu-1@nasa.gov
Program Mgmt
Harry Stein
NASA EMD
HMMS Implementation Lead · 301.461.0188 · Harry.m.stein@nasa.gov
Implementation
Amber Gentry
DLA
HMMS Program Manager · 269.245.1592 · Amber.Gentry@dla.mil
Program Mgmt
Sphera / Henderson Solutions Tiger Team
Tiffany Earhart
Sphera
GS Director · Implementation & Training Lead · 281.761.9312
Tiger Team Lead
Sarah Henderson
Henderson Solutions
HMMS SME · 801.867.0858 · sarah@hendersonsolutions.eco
HMMS SME
Matt Hatfield
Sphera
Tiger Team Lead — Inventory & Barcoding · 928.210.5806
Inventory Lead
John Rahe
Sphera GS
Program Manager · 910.546.8872 · jrahe@sphera.com
Program Mgmt
NASA GRC Site Leads
Luz (surname TBC)
NASA GRC — Occupational Health
Likely HMMS Implementation Lead pending Steve Herron confirmation
Likely Site Lead
Steve Herron
NASA GRC — Safety & Health Division
Division Chief. May take on HMMS lead role. To be confirmed.
Confirm Lead
Lisa Ramsey
NASA GRC
Environmental Programs Manager. Primary SDS & environmental contact.
Environmental
Stanley Tam
NASA GRC
Hazardous Waste Lead. John Bonar also key for waste manifests/profiles.
Waste Lead
Kevin Burke
NASA GRC OCIO
IT Service Integration
IT / OCIO
Deanna Gullett
NASA GRC OCIO
Cybersecurity / Access Management
Cybersecurity